Privacy Policy

1. Introduction

Welcome to Roding Valley Triathlon Club ("we," "our," "us"). Your privacy is important to us, and we are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us, including through our website, events, and memberships.

2. Information

We may collect the following types of personal information:

Name, address, email, and phone number
Date of birth and gender
Emergency contact details
Medical information relevant to participation in club activities
Payment details for membership and event fees
Race results, training progress, and related athletic data
Photographs or videos taken during club events

3. How We Use Your Information

We use your personal information to:

Manage club memberships and event registrations
Provide relevant club updates, newsletters, and notifications
Ensure member safety during training and competitions
Process payments and maintain financial records
Promote the club through photos and event highlights (with consent)
Comply with legal and regulatory obligations

4. Sharing Your Information

We do not sell or rent your personal information. However, we may share your data with:

Governing triathlon bodies for race entries and rankings
Event organizers, sponsors, or partners when required for participation
Emergency services in case of medical incidents
Third-party service providers assisting in club administration

5. Data Security

We take reasonable precautions to safeguard your personal information from unauthorized access, loss, or misuse. However, no method of electronic transmission or storage is entirely secure.

6. Your Rights

You have the right to:

Access, update, or correct your personal information
Withdraw consent for certain uses of your data
Request deletion of your information, subject to legal and operational requirements
Opt-out of marketing communications at any time

7. Retention of Information

We retain personal information for as long as necessary to fulfil the purposes outlined in this policy unless a longer retention period is required by law.

8. Changes to This Policy

We may update this Privacy Policy periodically. Changes will be posted on our website with the revised effective date.

9. Contact Us

If you have any questions or concerns regarding this Privacy Policy, please contact us using the online form on the

'Contact Us' section of the website.

Last updated: 13/02/2025